Opening doors to digital literacy with online modules
It is very important to type an email address correctly for two reasons: 1. An incorrect email address may “bounce back.” This means the message has failed to send. 2. An incorrect email address may reach the wrong recipient.
Here’s what a Google email address looks like: firstname.lastname@example.org
@ = at
. = dot
_ = underscore
Activity #1: Email pronunciation
email@example.com = M Smith 77 at gmail dot com
firstname.lastname@example.org = Mike underscore Smith at gmail dot com
To listen to the examples in Activity #1, click here for audio.
Activity #2: Sign up for an email account1. Go to www.google.com 2. Select GMAIL from the top navigation 3. Select CREATE AN ACCOUNT 4. Follow the instructions and fill out the form. Here are a few things to keep in mind as you set up an email address account:
5. Once you’ve filled out the form and saved your information, you’re all set! We’ll go over how to access your new email address in the next section.
- Once you’ve selected a username and password, it’s a good idea to write that information down and keep it in a safe place.
- You don’t have to use your real name when creating an email account. Feel free to make one up or use a word or phrase that you like. Here’s an example: rose_red123
Activity #3: Access your new email account1. Go to mail.google.com 2. On the right side of the screen, you’ll see a box to sign in: 3. Click inside the field for USERNAME and enter your email address 4. Click in the field for PASSWORD and enter your password 5. Now you’re ready to sign in. If you’re on a private computer, you can click the box “Stay signed in” and it will save your username and password information, so you don’t have to type it in again. Only click this box if you’re on a private computer that you do not share with others.
Activity #4: Writing an emailTo write an email, select the red button on the left that says, COMPOSE. A window on the right side of the page will pop up. It will say NEW MESSAGE. Follow the next five steps to compose your message. The picture below has some helpful tips in red to point you in the right direction. Now it’s your turn! 1. Click in the box TO and enter the email address of the person you want to send the message to. If you want to practice writing an email, but don’t have any personal contacts, write a message to email@example.com. 2. Click in the box SUBJECT and enter a title for your message 3. Click in the text box and type your message 4. Review your message. Check TO, SUBJECT and the text of your message for any errors. 5. Click SEND and your message is on its way
Activity #5: Add an attachment to an email (ADVANCED)Want to take your email to the next level? Try adding an attachment. This can be a file of your choice such as a text document, PDF or even an image. This document must be saved on the computer that you’re using. For this exercise, save a file to the desktop. Now, let’s start from the top by composing a new email. 1. Open a NEW MESSAGE window and fill in all the blanks: To, Subject and Message Text. 2. To add an attachment, click on the paperclip icon to attach a file. 3. You can drag and drop a file directly into the space that says DROP FILES HERE. 4. Or, you can click on the paperclip icon to attach a file and a box will pop up onto your screen. Browse the information on your computer by clicking on the folder that contains the file that you would like to attach. When you find the file, click on it and then click on OPEN. This will start the process of attaching the file to your outgoing email message. 5. Once you’ve attached a file, a progress bar will appear to show you that your file is being attached to your message. You should see a checkbox once your file has attached successfully. 6. Finish writing your email message and click SEND
It’s important to remember that the Gmail account will appear in the language of your choice after selecting a new language. However, this will not affect the language of your sent and received email messages.
- Generic greeting: If you don’t see your name, be suspicious.
- Fake link: Roll your mouse over the link (be sure not to click) and see if it matches what’s in the email. Phishing emails may mention a well-known organization, provide a link in the email message, but lead you to a fraudulent website. Websites that are safe to enter personal information will begin will “https” – the “s” stands for secure. If you don’t see “https,” leave the site.
- Request for personal information: Never send personal information via email.